Define the term internal communication.
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Exam code: 4BS1
Define the term internal communication.
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Most people recognise Heinz for the phrase ‘57 varieties’ even though it now produces many more than the original 57 varieties. H J Heinz, the founder of the Heinz business, believed the phrase sounded lucky.
Kraft Heinz is a world-wide producer of food products. It was formed from the merger of Kraft Foods and Heinz in 2015. This created the third largest food and drinks business in the USA and the fifth largest food and drinks business in the world.
Kraft Heinz has over 24 different brands, including Greenseas in Australia and Nutri+Plus in New Zealand. America has the largest number of brands from Maxwell House to Cool Whip. Kraft Heinz produces many different products including tomato sauce, ‘Mac&Cheese’, pasta and its famous baked beans that are used and eaten by many people.
Kraft Heinz uses many methods to advertise its products. These include posters, billboards and leaflets in supermarkets.
Which one of the following is an example of external communication?
Select one answer.
A presentation by the chairperson to its employees
Sending a customer details of a special offer
A departmental meeting
Training sessions for new employees
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Premier Inn has over 820 hotels in the UK, United Arab Emirates (UAE), India and Germany with over 83,000 rooms. The majority of the hotels have restaurants with facilities for guests to buy meals and drinks. Premier Inn wants to retain its employees so it can continue to maintain the service it provides for guests.
State one method of communication Premier Inn could use to share information with its employees across different countries.
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BrightWave Electronics is a growing technology company based in Manchester. It designs and manufactures smart home devices, selling them to customers across the UK and Europe. The company employs over 200 staff across its head office, warehouse and two retail stores.
BrightWave recently launched a new product range and used a variety of methods to promote it. These included email newsletters to existing customers, social media advertisements and in-store displays. Internally, the company held team briefings and updated its staff intranet to keep employees informed about the launch.
Which one of the following is an example of internal communication?
Select one answer.
Sending a press release to a newspaper
Emailing a supplier about a delivery
Posting an advertisement on social media
A staff briefing about new company procedures
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Kraft Heinz is a world-wide producer of food products with factories in over 29 countries. It has over 24 different brands, including Greenseas in Australia and Maxwell House in America.
Outline one problem Kraft Heinz may face from ineffective communication
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Define the term external communication.
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GreenLeaf Logistics is a medium-sized delivery company based in Birmingham. It operates a fleet of 150 vehicles and employs around 300 staff, including warehouse workers, drivers and office-based managers.
The company recently introduced a new scheduling system for its drivers. However, many drivers reported that they did not fully understand the instructions because the technical language used in the training manual was too complex. Some drivers who speak English as a second language found it particularly difficult. Managers also noticed that important messages sent by email were often missed by warehouse staff who do not regularly access computers during their shifts.
Which one of the following is an example of a barrier to communication?
Select one answer.
Holding a face-to-face meeting with staff
Using technical jargon that employees do not understand
Sending a written memo to all departments
Providing training sessions for new employees
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LEGO is a privately-owned business in Denmark. It is one of the world's largest manufacturers of toys, with 15 factories and over 18,000 employees around the world. LEGO manufactures toys, games and art materials for boys and girls of all ages, and products from films such as Star Wars and Harry Potter.
State one reason why effective communication is important for LEGO
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Saving the environment in which we all live is important. The Chairman ensures that Emirates works hard to recycle many of the materials it uses and to reduce atmospheric pollution from the fuel that powers its aircraft. Emirates uses a variety of methods to monitor its employees when carrying out these jobs. For these roles Emirates uses a short chain of command.
Outline one benefit to Emirates of using a short chain of command for communication.
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BrightPath Couriers is a growing parcel delivery business based in Manchester. It employs 200 staff across its warehouse, driving and administration teams.
The company recently updated its health and safety procedures. However, the new guidelines were only communicated through a detailed email sent to all employees. Many warehouse workers, who do not have regular access to computers during their shifts, were unaware of the changes. As a result, several safety incidents occurred in the first week because staff continued to follow the old procedures.
Which one of the following is a problem that can result from poor communication in a business?
Select one answer.
Increased motivation among staff
Faster decision-making by managers
Employees making mistakes due to not receiving important information
Improved customer satisfaction
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Explain one impact on a business of ineffective communication.
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NEXT is a well-known clothing retailer that operates in 70 countries and employs over 43,000 employees. Since NEXT commenced trading it has introduced many other products to its range such as home interiors, flowers and a wedding list service.
In 1999 NEXT launched its own online shopping platform, enabling customers to purchase its products where ever they live. It continues to improve its customer service by introducing new initiatives such as next day delivery.
NEXT mainly uses its own factories for production. However, it does purchase some clothes such as ladies dresses from Turkish factories.
NEXT works hard to remain competitive with other retailers of similar products.
Analyse why NEXT would want to remove any communication barriers within its organisation.
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Explain one benefit to a business of using email as a method of communication.
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Explain one way a barrier to communication could arise in a business.
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TUI is a holiday business with over 100 years of experience. It flies its customers to over 180 destinations around the world. It has 1,600 travel agencies and 27 million customers. Holidays can be booked by visiting a travel agency or online.
Explain one benefit to TUI of using its website to communicate with customers.
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Saha is a small business in Türkiye that opened in 2020 with 15 employees. It designs and manufactures robots which are used in hospitals, hotels and restaurants. Saha provides a seven-day-a-week customer service for all businesses buying its robots. Saha has ambitious growth plans and aims to become a multinational business within five years to manufacture robots in all continents of the world.
Analyse the importance of effective communication for Saha as it plans to expand internationally.
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IKEA is a well-known home furniture retailer with stores throughout the world. It was started in 1943 by Ingvar Kamprad. He wanted to produce furniture at a price that people could afford to buy. He developed flat packs to avoid damage during transport. A flat pack contained all the materials needed to self-assemble a table, a chair or a bed.
All IKEA stores are run as franchises.
Analyse the problems IKEA may face from ineffective communication with its franchisees.
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The Better Toy Store (TBTS) is a children’s toy shop. TBTS has three shops in Singapore. Two of the shops are located in busy shopping malls and the third is located at the Jewel Changi Airport. TBTS has a website for customers looking to buy toys online.
TBTS selects toys to sell that are excellent for play, value, design and quality. All TBTS toys are environmentally friendly.
TBTS lets customers sign up for a Very Important Person (VIP) membership on its website. The website gives VIP members special rates and exclusive offers.
TBTS sells dinosaur toys for 22.80 SGD. VIP members get a discount of 15%.
Evaluate the importance of good internal and external communication to TBTS. You should use the information provided as well as your own knowledge of business.
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Beacon is a small chain of three pharmacies based in Dublin, Ireland. The owner, Niamh, employs 18 staff across the three locations. Niamh has noticed that important messages about changes to medication regulations are sometimes not reaching all staff, leading to errors. She also receives frequent complaints from customers who say they were not informed when their prescriptions were ready for collection.
Niamh is considering two options to improve communication:
Option 1: Improve internal communication by introducing a staff messaging app so that all 18 employees receive updates instantly.
Option 2: Improve external communication by introducing an automated text message system to notify customers when their prescriptions are ready.
Justify which one of these two options Beacon should choose.
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Nomad is a tour company based in Marrakech, Morocco. The owner, Youssef, employs 12 tour guides who lead groups of tourists on day trips across the country. Youssef has recently expanded by offering tours in three new cities. He has found that guides in the new locations are not always following the planned itineraries, and some tourists have posted negative reviews online saying they did not receive booking confirmation emails before their trips.
Youssef is considering two options to address these communication problems:
Option 1: Improve internal communication by holding weekly video calls with all 12 guides to ensure everyone follows the correct itineraries.
Option 2: Improve external communication by upgrading the booking system to send automatic confirmation emails and trip details to customers.
Justify which one of these two options Nomad should choose.
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