Document Production (Cambridge (CIE) IGCSE ICT): Flashcards
Exam code: 0417 & 0983
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What two options are offered when creating a new document?
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Cards in this collection (60)
What two options are offered when creating a new document?
You can select a blank document or choose from a bank of templates.
Name three editing techniques for text and numbers.
Editing techniques include highlight, delete, move, cut, copy, paste and drag and drop.
What is the difference between cut and copy?
Cut removes the selection from its original location, while copy makes a duplicate. Paste then inserts the cut or copied material.
Define drag and drop.
Drag and drop is clicking on the selected material, holding the mouse button down, moving the cursor to the desired location and then releasing the button.
What does highlighting text allow you to do?
Highlighting uses the mouse to select the text or numbers you want to manipulate.
Name four objects that can be placed into a document.
Objects include text, images, screenshots, shapes, tables, graphs or charts, spreadsheet extracts and database extracts.
What two things can be adjusted about an object placed in a document?
You can adjust its size and its position in the document.
Name the four text wrapping options.
The four options are above, below, square and tight.
What is 'tight' text wrapping?
With tight wrapping the text closely wraps around the object, following its shape.
True or False?
'Square' text wrapping follows the exact shape of the object.
False.
Square wrapping forms a square around the object. It is tight wrapping that follows the object's shape.
Name three ways the layout of a page can be changed.
Page layout can be changed by altering the size, the orientation and the number of columns.
Define gutter margin.
A gutter margin provides extra space on either side of a document so that text is not obscured by a binding mechanism when the document is folded or opened.
What happens if a document has no gutter margin?
Printed information can be hidden or difficult to read where the document is bound.
Give two benefits of using a gutter margin.
A gutter margin gives improved readability and enhanced aesthetics.
Define pagination.
Pagination is a method of dividing information into manageable chunks to control the layout and organisation of a document.
Where is pagination used?
Pagination is used in printed materials and in websites and applications.
What does a page break do?
A page break forces content to start on a new page even when there is still space available.
Give two common uses of a page break.
Page breaks are used to start a new chapter or section, to separate graphics and tables from surrounding text, and to ensure page elements appear at the top of a page.
What does a column break do?
A column break divides a page into multiple columns to suit specific content types.
Give one common use of a column break.
Column breaks are used to create a newsletter or brochure and to format content for easier viewing on screen.
What does a section break do?
A section break creates independent sections that can be formatted differently.
True or False?
A section break allows the page orientation to be changed for one part of a document.
True.
A section break creates independent sections, so page orientation and column layouts can differ within the same document.
Formatting should always meet the needs of the and purpose.
Formatting should always meet the needs of the audience and purpose.
What does formatting text mean?
Formatting text is changing the visual appearance of text in a document.
Name three common text formatting options.
Common text formatting includes fonts, colours, case, emphasis, and subscript and superscript.
Define tabulation.
Tabulation is setting text to be indented at specific points.
How can line spacing be changed?
Line spacing is altered from the Home tab, using the 'Line and Paragraph Spacing' button or by opening the paragraph settings.
What two types of list can be created in a document?
You can create bulleted and numbered lists.
What does the find and replace tool do?
It changes all instances of a word or phrase automatically.
What two things can be matched when finding words in a document?
You can match the case and match whole words.
Define hyperlink in a document.
A hyperlink is an electronic shortcut to a section in a document, to other documents or to websites.
What can a hyperlink be added to?
A hyperlink can be added to text or objects.
Define bookmark.
A bookmark flags a specific area within a document.
True or False?
A bookmark can be clicked to jump to a place in a document.
False.
Bookmarks are not clickable. A hyperlink can be used to navigate to them.
Define header.
A header is the area at the top of a document that can be used to help identify it.
Define footer.
A footer is the area at the bottom of a document that can be used to help identify it.
Name three things a header or footer can contain.
A header or footer can contain the document name, the author and the company logo.
Give two benefits of using headers and footers.
They save time, because they only need to be added once and are replicated on each page, and they reduce the chance of data errors.
Name three automated objects used in headers and footers.
Automated objects include the date and time, page numbering and the total number of pages.
Why are automated objects used in headers and footers?
They enhance the professionalism of a document.
How can the contents of a header or footer be aligned?
They can be aligned to the left margin, the right margin, or centred within the margins.
Define house style.
A house style is when a business consistently applies visual design elements across different media to make them recognisable. It is a set of guidelines that ensures a consistent brand identity.
Name four design elements included in a house style.
A house style includes the logo, the colours, the writing style and fonts, and the layout.
Name three places a house style can be used.
A house style can be used on letterheads, websites, posters, presentations and advertising.
How does a house style help customers?
It makes the company's documents and products instantly identifiable to clients or customers.
Give two ways a house style streamlines the creation of documents.
It reduces the time and cost spent setting up and formatting documents, and it reduces the risk of errors.
How is a table created?
A table is created by specifying the desired number of rows and columns, using a menu option, by typing them in, or by dragging the cursor to the desired table size.
Name three ways a table can be edited.
You can insert rows and columns, delete rows and columns, and merge cells.
Define merge cells.
Merging cells joins two or more cells into one.
Why is a table formatted?
A table is formatted to improve readability and visual appeal.
Name three ways a table can be formatted.
You can set horizontal cell alignment, set vertical cell alignment, show or hide cell borders, colour the background of a cell, and adjust the row height and column width.
Which two features help a user navigate a document effectively?
Bookmarks and hyperlinks help a user navigate a document.
Define bookmark.
A bookmark marks a place in a document that the user wishes to be able to find and navigate to again easily.
Define hyperlink.
A hyperlink is a clickable link that can navigate to another place in a document, or to an external webpage or file.
What is the difference between a bookmark and a hyperlink?
A hyperlink is a clickable link that takes the user somewhere, while a bookmark simply marks a place in the document to return to.
How do you create a bookmark?
Highlight the text you wish to bookmark, then click 'Insert bookmark'.
How do you delete a bookmark?
Click the bookmarks button and then select 'Delete'.
How do you create a hyperlink?
Highlight the text you wish to link, then click 'Insert' followed by 'Link'.
How do you remove a hyperlink?
Highlight the linked text, click 'Insert', then 'Link', then 'Remove Link'.
True or False?
A hyperlink can only link to a place within the same document.
False.
A hyperlink can navigate to another place in the document or to an external webpage or external file.
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