Exam code: 4IT1
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What does data protection legislation do?
It protects personal data from being misused.

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Give four examples of personal data.
Name, address, date of birth, race and religion.
Under the data protection principles, what must personal data be collected for?
Specified and lawful purposes — an organisation cannot use personal data for any purpose other than the one it originally stated, and cannot pass it on without permission.
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What does data protection legislation do?
It protects personal data from being misused.
Give four examples of personal data.
Name, address, date of birth, race and religion.
Under the data protection principles, what must personal data be collected for?
Specified and lawful purposes — an organisation cannot use personal data for any purpose other than the one it originally stated, and cannot pass it on without permission.
Why can a bank not ask a new customer about their previous trips?
Personal data must be adequate, relevant and not excessive, so an organisation cannot request personal data it does not need right away.
What right does a person have if an organisation holds data about them that is wrong or out of date?
Personal data must be kept accurate and up to date, so they have a right to have it corrected or deleted.
Personal data will not be kept for longer than is , so an organisation must delete it once it no longer has a need for it.
Personal data will not be kept for longer than is necessary, so an organisation must delete it once it no longer has a need for it.
What must an organisation do if a person requests the personal data held on them?
Personal data must be processed in line with people's rights, so the organisation must provide them with all the personal data it holds on them.
Name three common exemptions from data protection rules.
Domestic purposes, such as writing to friends and family or taking pictures for your own enjoyment; law enforcement, such as police investigating a crime; and intelligence services processing.
What does copyright legislation protect?
It protects the intellectual property of an individual or a company, making it illegal to copy, modify or distribute software or other intellectual property without the relevant permission.
When is copyright applied to an original work, and how long does it last?
Copyright is automatically applied to original work and does not expire until 25 to 70 years from the death of the creator, depending on the type of work.
Whose responsibility is it to act when a work has been copied?
It is the creator's own responsibility to take action.
Name three primary breaches of copyright.
Copying an original work, issuing a copy to the public, renting or lending a copy to the public, performing, showing or playing the work in public, and making an adaptation of it.
Define software piracy.
Software piracy is the illegal copying and distribution of software.
Name three methods companies use to prevent software piracy.
A product key or licence to activate the software, an agreement of terms and conditions the user must accept before installing, and holograms on packaging that are too difficult and costly for pirates to copy.
Give three examples of a copyright exemption.
Uses for the benefit of people with a disability, non-commercial research or private study, recordings of broadcasts for archiving, copies made by a library, educational establishment, museum or archive, and use in a parody.
Name four ways an individual can be monitored using digital technology.
CCTV, automatic number plate recognition (ANPR), physical forms of identification, network activity such as IP and MAC addresses, GPS data shared by apps, and GPS trackers.
True or False?
Monitoring individuals with digital technology brings benefits but no drawbacks.
False.
It compromises people's privacy, is expensive to set up, monitor and maintain, consumes energy, and can make the public feel they are not trusted.
Name four health issues caused by prolonged use of IT.
Repetitive strain injury (RSI), back and neck problems, eye strain and headaches.
What causes repetitive strain injury?
Damage to the fingers, wrists and joints, traditionally caused by prolonged use of a keyboard and mouse.
Give three ways to prevent repetitive strain injury.
Have the correct posture, use a wrist support if necessary, take regular breaks, and make use of ergonomic keyboards.
Give three ways to prevent back and neck problems.
Use adjustable chairs, take regular breaks and use a foot rest.
What causes eye strain?
Staring at a computer screen for prolonged periods or incorrect lighting causing reflections.
Give three ways to prevent eye strain.
Take regular breaks, use an anti-glare screen filter, and change from a CRT to an LCD monitor.
Name four factors that combine to cause headaches when using IT.
Poor lighting, flickering screens, reflections and fatigue.
Define physical safety.
Physical safety is creating a safe environment when using technology, considering dangers that could lead to serious injury or loss of life and identifying strategies to mitigate them.
Name four physical safety risks of using ICT.
Electrocution from spilling drinks near electrical equipment, fire hazard from overloading plug sockets, equipment overheating, trailing cables as a trip hazard, and heavy equipment falling.
Give three ways to reduce the risk of electrocution.
Keep liquids away from electrical equipment, ensure cables are properly insulated and protected, turn off and unplug equipment before cleaning or maintenance, and use circuit breakers or fuses to prevent electrical overload.
Give three ways to reduce the risk of fire from overloaded sockets.
Use surge protectors, ensure there are enough plug sockets in the room, do not plug too many devices into the same socket, and do not leave devices plugged in and unattended.
Give three ways to stop equipment overheating.
Ensure equipment is properly ventilated and not obstructed, keep flammable materials away from heat sources, do not cover air vents, and regularly check equipment for signs of wear or damage.
Cables that are not properly secured or organised create a hazard.
Cables that are not properly secured or organised create a trip hazard.
Give three ways to reduce trip hazards from cables.
Use cable ties or clips, keep cables away from walkways, secure cables under desks, use cable covers, and where possible use wireless devices to reduce cables.
True or False?
Taking regular breaks helps with only one of the four common health issues.
False.
Taking regular breaks is a prevention for RSI, back and neck problems, eye strain and headaches — all four.
Define online safety.
Online safety is knowing about and using the internet safely and responsibly, and knowing how to protect yourself from potential dangers and threats.
Name four activities online safety applies to.
Using the internet, email, social media and online gaming.
Why does online safety matter for a person's digital reputation?
Being mindful of online behaviour and interactions protects a digital reputation, which can have long-term consequences in personal and professional lives.
How does online safety support overall wellbeing?
It helps maintain a healthy balance between online and offline lives, reducing the risk of addiction, mental health issues, or negative impacts on relationships and self-esteem.
Give three ways to stay safe when using the internet.
Use trusted websites recommended by teachers or reputable sources, use search engines that allow only age-appropriate websites along with filters, and never reveal personal information.
What are the dangers of opening or replying to emails from unknown people?
The email or its attachments may carry phishing attempts or spam.
What should a user check before sending personal data or images by email?
They should know who the email is for, send only to people they know, and avoid identifiable content such as school photos.
Give three ways to stay safe when using social media.
Know how to block and report people sending unwanted content, know where the privacy settings are, only accept friend requests from people you know, and do not post images or details that can be used to locate you.
What advice applies to meeting an online contact face to face?
Do not meet anyone you do not know; if you do, take an adult and meet publicly.
Give three ways to stay safe when playing games online.
Do not use real names as usernames, never share personal or financial details with other players, and know how to block and report players for inappropriate messages or comments.
What do privacy settings on a social media platform let a user control?
They limit who can access or view personal information and posts, reducing the number of people who can see posts or images.
True or False?
It is safe to share a friend's personal data online as long as you trust the people who will see it.
False.
Users must respect the confidentiality of personal data belonging to other people.
Define acceptable behaviour policy.
An acceptable behaviour policy is a set of rules that outlines how people are expected to conduct themselves online.
An acceptable behaviour policy typically covers desired behaviours, unacceptable behaviours, reporting procedures and .
An acceptable behaviour policy typically covers desired behaviours, unacceptable behaviours, reporting procedures and consequences.
Where are acceptable behaviour policies used?
They are used in all forms of online community.
Name the four key areas of environmental impact of digital technology.
Carbon footprint, e-waste, resource consumption and energy use.
Which three stages of a device's life add to greenhouse gas emissions?
The production, the use and the disposal of digital technology.
Where does e-waste often end up, and why is that a problem?
It often ends up in landfills in less developed countries, leading to health and pollution hazards.
A throw-away society generates a growing amount of .
A throw-away society generates a growing amount of e-waste.
What does resource consumption refer to in digital technology?
Rare materials and resources being consumed during the manufacturing of digital devices.
What is putting extra strain on power grids?
The increased use of data centres and the growing number of digital devices in the home.
Give two ways of reducing the environmental impact of devices at home and in the office.
Using renewable energies and using more energy efficient devices.
Why are data centres an environmental problem?
They require extensive cooling, which is generated using non-renewable energies.
Give two ways of reducing the environmental impact of a data centre.
Geolocating data centres in colder climates, and siting them near rivers to make use of natural hydro-electric power.
Give three ways of mitigating the poisonous substances used in digital devices.
Recycling, education, laws and finding harmless alternatives.
Give one environmental benefit of buying a previously-owned device.
It is more sustainable because fewer precious metals are mined, it reduces waste materials leaking into the ground, water supply and food chain, and it means non-renewable resources such as oil are not depleted because less plastic is used.
True or False?
A device only affects the environment while it is being used.
False.
The production, use and disposal of a device all contribute to its carbon footprint, and disposal also creates e-waste.
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